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Guide on Priority Administration: Staffing actions requiring/not requiring priority clearance

(Last updated: October 2008)

Table of Contents

Staffing actions that require priority clearance:

  • All indeterminate and all term appointments regardless of proposed appointment process (advertised/nonadvertised; internal/external), including:
    • Term appointments (regardless of length);
    • Appointments to/from FORD/IARD, AETP;
    • Post Secondary Recruitment;
    • Student bridging;
    • Term to indeterminate, not resulting from PSEA s. 59;
    • Appointment of a Priority Person;
    • SAPP appointments (except pre-retirement SAPP);
    • Part-time employment (unless covered by the part-time work exclusion approval order);
    • Seasonal employment (initial appointment);
    • Appointments from an advertised process for which priority clearance has not already been obtained (list or pool of pre-qualified candidates);
    • Appointments resulting from an advertised anticipatory process for which priority clearance has not been granted;
    • Apprenticeship/Professional Development Programs (including departmental approved development programs) - priority clearance is required on appointment to the program and on appointment out of the program; and
    • EE positions (appointment of a member of a designated group in accordance with an EE program for which staffing would be limited to that group). Note: PIMS identifies priorities from the appropriate EE group(s) only.
  • Use of PSEA S. 43 - If the appointment of a person with priority entitlement will result in another person having a priority right, the organization may appoint indeterminate employees from an internal process without considering persons with priority entitlements. Priority Clearance, however, must be obtained through PIMS for monitoring purposes (clearance will be granted automatically).

Staffing actions that do not require priority clearance:

  • Anticipatory staffing where no appointment is imminent; note that clearance is required before an appointment is made;
  • Pre-retirement SAPP appointments;
  • Special deployments for executives;
  • FSWEP appointments;
  • Acting appointments;
  • Casual appointments;
  • Conversion of Term to Indeterminate pursuant to PSEA s. 59;
  • Incumbent-based appointments, such as RES and UT groups (PSER s.2);
  • Reclassifications;
  • Apprenticeship/Professional Development Programs (including departmental approved developmental programs) - priority clearance is not required for movement within the program;
  • Alternations (defined in WFAD);
  • Appointments made pursuant to the Public Service Re-Arrangement and Transfer of Duties Act;
  • Deployments;
  • Extensions of term appointments;
  • Extensions of acting appointments;
  • Secondments / assignments;
  • Classification Conversion Exercises; and
  • COOP assignments.
  • Appointment following revocation of an appointment

Program acronyms

Acronym Program
AETP Accelerated Economists Training Program
COOP Cooperative Education Program
EE Employment Equity Program
FORD Financial Officer Recruitment and Development Program
FSWEP Federal Student Work Experience Program
IARD Internal Audit Recruitment and Development Program
PSR Post-Secondary Recruitment Program
SAPP Special Assignment Pay Plan

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Date Modified:
2011-10-21