Choice of Appointment Process

Policy Statement

The choice of advertised or non-advertised, and internal or external, appointment processes is consistent with the organization's human resources plan and the core and guiding values.

Priority entitlements are applied before another appointment process is decided upon.

Policy Objective

To ensure that the appointment process is chosen in a manner that:

• respects the core and guiding values and helps organizations meet their business and human resources needs; and
• fulfills organizational and corporate responsibilities associated with the priority entitlements of individuals.

Policy Requirements

In addition to being accountable for respecting the policy statement, deputy heads must:

• respect any requirements and procedures implemented to administer priority entitlements (e.g., mandatory use of an inventory);
• establish a monitoring and review mechanism for the following appointment processes:
  • acting appointments over 12 months;
  • the appointment of casual workers to term or indeterminate status through non-advertised processes; and
  • appointments to the EX group through non-advertised processes;
• establish and communicate criteria for the use of non-advertised processes; and
• ensure that a written rationale demonstrates how a non-advertised process meets the established criteria and the appointment values.
  • This requirement does not apply to acting appointments of less than four months, except where the same person is appointed to the same position on an acting basis within 30 calendar days.

Other Requirements

Deputy heads must respect:

• the Public Service Employment Act, which states that priority rights may not apply if the decision to make a priority appointment would result in another person having a priority entitlement; and
• the Employment Equity Act, in terms of achieving and maintaining a representative organization.