Streamlined Municipal Candidacy Process (10-02)


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The following message was sent to Deputy Heads on January 21st, 2010.

This is to inform you of changes to the process for employees requesting permission to be candidates in municipal elections as committed to in the Public Service Commission (PSC) 2008-2009 Annual Report. These changes came into effect on January 1, 2010, and they do not apply to the process for federal, provincial and territorial elections which remains unchanged.

The Public Service Employment Act (PSEA) requires that employees request and obtain permission from the Public Service Commission (PSC) before seeking nomination as, or being, a candidate in a federal, provincial, territorial or municipal election. The PSC may grant permission only if it is satisfied that seeking nomination as, or being, a candidate in the election will not impair or be perceived as impairing the employee’s ability to perform his or her duties in a politically impartial manner.

In light of the experience gained in the last three years, the PSC has streamlined its approach to municipal candidacy requests. We consulted with the Designated Political Activities Representatives (DPAR) from all organizations and conducted an analysis of candidacy requests received since the coming into force of the current PSEA. It is expected that this streamlining will facilitate the timely review of municipal candidacy requests while ensuring that the PSC fulfills its mandate to safeguard a politically impartial public service.

Under the streamlined process, the majority of municipal candidacy requests will no longer require mandatory deputy head input. Should you still wish to provide input on the candidacy requests for your employees, you should inform your DPAR so they can ensure that the appropriate documentation is provided to the PSC.

The streamlined process also includes a simplified request form for the employee and supervisor; this form is available on the PSC Web site at Your employees can also contact the PSC at, or call toll free 1-866-707-7152, to obtain a printed copy of the form.

We continue to rely on the assistance of your DPAR in ensuring that all required documentation is completed and submitted in a timely manner. You will be kept apprised of employees who request permission through your DPAR and the PSC.

Please be reminded that in your role as deputy head, I rely on you to:

  • inform your employees of the requirements to seek permission from the PSC prior to seeking candidacy in an election;
  • when required, provide employees who request permission to seek candidacy in municipal elections with your input in a timely manner;
  • ensure any operational arrangements imposed by the PSC as a condition of the permission are implemented; and
  • ensure that employees comply with Part 7 of the PSEA and the Public Service Code of Values and Ethics or applicable code.

Together with your DPAR, the PSC can provide advice and guidance to assist you in fulfilling these obligations.

You will find attached a letter to be forwarded to your employees regarding the streamlined process.

Should you require further detail, please contact contact me directly at 613-992-2788, or your DPAR. A list of DPAR and their contact information can be found at

Thank you in advance for your ongoing cooperation.

Maria Barrados, PhD
Public Service Commission